If your company relies on a vehicle fleet to do business, you may suggest putting someone as a fleet administrator. Herewith, a few points to remember while making the decision.
Why You Need a Fleet Administrator:
If your fleet is small and your needs are minimal, you might think without a dedicated fleet administrator you might get by. And even in such a situation, reconsidering this decision would be wise.
The rules and regulations regulating the management and service of fleets can be labyrinthine, and subject to change. And managing even a small fleet can get quickly complicated, particularly when that fleet is a mix of vehicles owned, leased, and rented. If your company is doing company in several regulatory jurisdictions, the scope of your fleet management needs also increases.
Your company usually deals with multiple cars, power, maintenance, and repair providers. It can be difficult to manage only a handful of these relationships, particularly without a dedicated fleet manager experienced doing so.
It is entirely possible that those with other primary jobs will and should be able to handle the fleet management requirements very well under normal business conditions. However, weather changes, local road or traffic conditions, or other factors may unexpectedly make normal business conditions atypical.
When a problem of this type occurs, time is of the essence. The challenge’s consequences need to be minimized, removed, or navigated as quickly as possible, to prevent delays in business operations or the ability to fulfill customer commitments. Your company, when these circumstances occur, would be much better off with a committed, experienced fleet administrator.
Of course, identifying, hiring, engaging, and retaining a committed fleet administrator will take time, energy, and resources. However, given your fleet’s criticality to your business, and the magnitude and nature of actual and potential fleet management challenges, doing without a fleet administrator can be too risky
You Need a Fleet Administrator. Now What?
Your best first step may not be to hire a full-time fleet administrator to start hiring. An alternate solution is to make sure that your fleet is “administrator-ready” first. After all, you’re not just going to employ a fleet administrator for that. You are seeking to automate the management and administration of your fleet operations.
If you are not already doing so, consider starting with ensuring that your vehicles are tracked accurately and comprehensively. Global Positioning System (GPS) is the monitoring solution of choice in the industry. Multiple vendors offer inexpensive and versatile GPS tracking devices, and solutions are proven and common to track and monitor vehicles equipped with those devices.
If your company first introduces a GPS monitoring system, it’ll be quicker, faster, and less costly to locate the right fleet administrator to get them up to “full speed.” Your supplier of monitoring tools may also help you find the right fleet administrator for your particular situation.
Learn how KENT CamEye, which is one of the best vehicle trackers in India helps make life easier and more productive for fleet managers, by accurately tracking.